We are seeking a diligent, energetic new teammate with at least 5 years' prior experience as an Executive Assistant handling travel arrangements. This individual will work directly with our CEO as a communication specialist to organize and execute event planning including large-scale calendar management and frequent complex international and domestic travel arrangements, to perform errands and administrative work, and to support our growing client base. Bilingual candidates who speak fluent Spanish will be highly favored. Ideal candidates will be supremely reliable and detail oriented, have excellent written and verbal communication skills, and enjoy working independently. 

Compensation: The negotiable base compensation for this role begins at 58,000.00 - 65,000.00 USD per year+ plus benefits, pending relevant experience as an Executive Assistant, and performance during the interview process.

Benefits
Medical, Dental, Vision, STD, LTD, Life, 401K, Paid Time Off, Pet Insurance, and Bonus Incentives!

Location
IST Management's Corporate office headquarters is located in East Atlanta. Completed in 2021, our state-of-the-art building offers employees tons of natural light and sound control, the latest office tech, a self-serve cafe providing free snacks and drinks, and a heated outdoor patio balcony. Parking is free and plentiful - we have on-site security during all business hours in our employees-only lot.

1341 Moreland Ave
Atlanta, GA
30316

About Us

In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

You can check out istmanagement.com for more info on us!

Schedule
While this role will generally fall within regular business hours Monday - Friday 8AM – 5PM or 9AM -6PM, flexibility in daily work schedules may be necessary due to departmental workload requirements and event planning responsibilities. Flexibility includes ability to work remotely when needed, during occasional weekends or events, at an event site, and regularly from our office location in East Atlanta. The Executive Assistant will need to monitor communications diligently during all peak hours. This is an on-site position.

The Executive Assistant will perform complex travel and calendar management and event planning functions - including arranging international and domestic travel arrangements, administrative tasks as assigned, and will assist in planning and executing corporate events like conferences and client entertainment functions. Other tasks may include:

• Providing activity reports
• Participating in regular team meetings, and meetings with CEO
• Management and Execution
• Drafting email correspondences
• Working interdepartmentally on a regular basis

5 years' prior experience as an Executive Assistant with extensive experience handling complex international and domestic travel arrangements is required to be considered as a candidate for this position. Other qualifications include: 

• Computer savvy – working knowledge of Microsoft Office Windows environment - including fluency in Microsoft Excel, Word, and PowerPoint suite applications is required
• Impeccable communication skills – including grammar and punctuation – are essential and required
• Ability to prioritize, multitask, and work proactively without being instructed is required
• Ability to meet flexibility in schedule and monitoring of communication outside of regular work hours
• Within commuting distance of corporate office in East Atlanta, GA - ability to maintain full time office presence 
• High school diploma or GED equivalent and authorization to work for any employer in the US
• Ability to sit for extended periods; ability to lift 50lbs on occasion

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.