IST Management is seeking an Administrative Assistant to join our team at IST Management Services in San Francisco, CA! The Administrative Assistant will be responsible for providing administrative and coordination support to the Vice President through a range of duties and tasks, including the proofreading and formatting technical documents, managing logistics for on-site and off-site meetings, and performing special duties as assigned. Ideal candidates will have prior related experience, are willing to train and possess a level of professionalism!

Benefits: Medical, Dental, Vision, STD, LTD, Life, 401K, Paid Time Off, and Bonus Incentives!

Hourly Compensation: $24.00 - $24.00/hour

Schedule: Monday-Friday, 8:00 AM – 5:00 PM  (with flexibility to work an earlier shift if needed)

About Us

IST Management is a business process outsourcing company. We have over 1,800 employees and have been in business for over 25 years with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support including e-Discovery services such as processing, hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

Check out istmanagement.com for more info on us! 

The Administrative Assistant will be responsible for providing administrative and coordination support to the Vice President.

• Write, edit, review, prepare and send correspondence, documents, etc.
• Compile reports, agendas, and background materials
• Create and/or edit PowerPoint presentations
• Maintain and manage calendars/schedules
• Make travel arrangements and prepare itineraries
• Identify and act on member and/or customer requests, questions, inquiries, concerns by answering and routing phone calls and e-mails
• Perform special projects, as assigned
• Back-up receptionist duties

 Meetings:

• Schedule and provide logistical support for client meetings that may be on-site or off-site
• Provide support to the conference managers for larger meetings and conferences
• Coordinate conference room reservations and setup

Ideal candidates will have prior related experience, are willing to train and possess a level of professionalism.

• Thorough knowledge of office procedures
• Two years or more in an office environment
• Thorough working knowledge of computer applications including but not limited to word processing, spreadsheets, databases and presentation software; knowledge of Microsoft Office is essential
• Excellent customer service skills & interpersonal skills
• Excellent verbal and written communications skills, including editing and proofreading according to AP style guidelines with accuracy
• Excellent administrative/clerical skills
• Proficiency in time management and ability to prioritize
•  

Preferred Qualifications:

• A four-year degree from an accredited college