IST Management Services, Inc.

Legal Records Specialist Lead

Job Locations US-MN-Minneapolis 
ID
2021-2381
Category
Other
Type
Full-Time
Pay Type
Per Hour
Min
USD $17.00/Hr.
Max
USD $18.00/Hr.

Overview

We are seeking driven, professional candidates to join our team as IST Management's next Legal Records Specialist Lead. This is a direct hire, full time position with IST Management, with the opportunity for advancement into site management roles and beyond. Prior experience in records management is highly preferred, and any experience with document scanning and/or general office support is a huge plus!


Schedule: Regular business hours Monday-Friday, 8AM-5PM, occasional overtime

Compensation: $19.00 USD per Hour, based on relevant experience and performance during the interview process

Benefits: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, and Bonus Incentives!

Who we are IST Management is a business process outsourcing and e-Discovery company. We have over 1,500 employees and have been in business for over 23 years, with operations in over 50 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services.

IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We’ve been honored as one of the Nation’s Best & Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we’ve made the INC 5000 list. We’re a proud partner of the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members in 2020.

We pride ourselves on commitment to excellence for our clients, the passion we put into our work each day, and upward mobility for our talented front line employees. You can visit istmanagement.com to check us out!

Responsibilities

• Perform various functions for the records department including:
o Oversee and manage daily functions within the Records Department
o Oversee records department staff and ensure all are cross training in each records center task
o Delegate records specific tasks to team and report to management
o Work directly with client to discuss and report any and all records specific issues
o Meet with client on a weekly/monthly basis to review records metrics
o Familiarity with Elite Records Management System
o Process and manage files through Elite
o Efficient use and understanding of Outlook
o Responsible for opening and closing of records department daily
o Creation of physical files (labels and barcodes)
o Checking in firm files
o Checking out firm files
o Requesting files from off-site vendor and processing them upon delivery
o Checking in and managing of incoming off-site files
o Creating files for other firm locations and shipping them to required office
o Purging files past retention deadline and staging them for delivery to off-site location
o Creating boxes to go to off-site vendor for staging
o Shredding of requested documents
o Ordering of records specific supplies
o Processing attorney and paralegal departures
o Quality check scanned files
o Various service requests – shred bin delivery, library cart delivery, etc…
o Scanning and administrative work, including answering phones and carrying out customer requests
• Customer service and equipment handling
• Maintain all logs and reporting documentation; attention to detail
• Adhere to all safety procedures

Qualifications

Ideal candidates will have 2 years of previous experience in a records management position and at least 1 year of management/lead experience. Other qualifications include:
• Experience working in a legal records department is required
• Experience overseeing a staff of at least 2 is highly required
• Experience with Elite software or similar records management software is highly preferred
• Familiarity with Outlook is highly preferred
• Familiarity with Iron Mountain Connect is highly preferred
• Experience with iManage software or similar document management software is highly preferred
• Experience in document management and/or office services support is a plus
• Willingness to participate in cross-training for other job functions including but not limited to Office Services Support including reception is required
• High school diploma or equivalent is required
• Professional appearance and demeanor; excellent communication skills both verbal and written
• Ability to effectively work individually or in a team environment
• Ability to meet employer's attendance policy
• A valid driver’s license and/or reliable transportation to and from work
• Ability to lift 50lbs

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please inform National Director of Talent Acquisition, Sydney Ayers, by following this link: http://www.istmanagement.com/talent-acquisition-team.html for direct contact information.

 

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